CENTRAL SECTION CIF BOARD OF MANAGERS
MEETING AGENDA
Apr...23, 2008 Porterville Veteran’s Mem. Building
9:30 am Meeting 12:00 Luncheon
I. OPENING BUSINESS President Cardoza
a) Call to Order
b) Flag Salute
c) Roll Call
d) Introductions
e) Adoption of Agenda
f) Public Comments (items not on agenda)
Pursuant to Education Code 33353.2 (C), any person wishing to speak on any item on the agenda, or comment on the policies and practices of the CIF – Central Section will be heard at this time.
g) Identify closed session topics, if any.
II. COMMUNICATIONS
a) Routine Communications received
1. President
2. Commissioner
3. Leagues
4. League Commissioners
III. CONSENT AGENDA
1. Minutes from Jan.... 23, 2008
2. Warrants Jan. 18,2008….Apr. 18, 2008
3. Audit report 2007
4. 2008-2009 Calendar SEE PAGES 40-41
5. Lifetime Passes
IV. PRESIDENT’S REPORT Jeff Cardoza
V. COMMISSIONER’S REPORT Jim Crichlow
1. Distinguished Service Award Winners
2. State Ads Conference
3. Play-off income
4. Play-off seeding
5. Realignment and League results
6. Fresno Lexus—ACADEMIC TEAM CHAMPIONS AWARDS
VI. STATE CIF FEDERATED COUNCIL MANAGEMENT SERVICES
A. ACTION ITEMS
1. Bylaw 206: Residential Eligibility………………………………………….
2. By-law 510: Undue influence………………………………………………
3. By-law 1200: Approved sports……………………………………………
4. By-law 805: Any gift or total gift………………………………………….
5. By-law 306: Independent Study Programs/schools…………………….
6. President-elect and Executive Committee Nominations
7. Section determination for placement of schools for play-offs
8. By-Law 205 B. Scholastic Eligibility: Grading Period
9. By-law 209 Revision International Students
10. By-law 207 Revision
B. ITEMS PRESENTED FOR FIRST READINGS/DISCUSSION
C. Reports, Recommendations and Additional Items Presented as First Readings
1. Committees
a. Executive
b. President’s Advisory Panel
c. Legislative
d. Coaching education
e. Economic Viability/Marketing Plan
f. Championships, New Events
g. List of Assignments
2. Sports Advisory Committees
a. CC/Track & Field
b. Volleyball
c. Football
d. Basketball
e. Wrestling
VII . NON-ACTION ITEMS, ISSUES, FIRST READINGS
1) Officials contract. Commissioner
2) WYL Play-off revenue proposal
3) Water Polo play-offs Executive Committee
4) Constitutional change 31 C, Sports advisory Chairs Executive Committee
5) Constitutional change 31c, Separate chairs for S-A Committees Ex. Committee
6) Volleyball Advisory Committee report Maria Collatz
7) Soccer Advisory Committee report Drew Sorensen
VIII. CIF CENTRAL SECTION MANAGEMENT SERVICES
ACTION ITEMS
1. Division 6 Request to have an 8 team Football Bracket SEE PAGE 25
2. Division 5 request for a 16 team Football Bracket SEE PAGE 25
3. Swimming Advisory Committee SEE PAGE 26-28
4. EYL Water Polo proposal SEE PAGE 28-29
5. Rebate proposal SEE PAGE 29
6. Proposed Budget 2008-2009 SEE PAGE 30-32
7. Officials Contract openers regarding Assigning fees SEE PAGE 33
8. Water Polo Advisory proposal SEE PAGE 23-35
9. Track Advisory Proposals SEE PAGE 35-39
IX. ADJOURN TO CLOSED SESSION ---IF NECESSARY
a) Re-open
b) Discuss closed session topic
c) Vote on closed session items
d)
X. ADJOURN
Next scheduled meeting Oct. 22, 2008, Porterville
1
STATE MANAGEMENT SERVICES
Action Items
AI - 206. RESIDENTIAL ELIGIBILITY
A. Initial Residential Eligibility
A student has residential eligibility upon initial enrollment in:
(1) The 9th grade of any California Interscholastic Federation high school, a California Interscholastic Federation junior high school, or a junior high school under provisions of Bylaw 303; OR
(2) The 10th grade of any California Interscholastic Federation high school from 9th grade of a junior high school in California.
B. Continuing Residential Eligibility
Sections may require paperwork for the following provisions:
(1) A student retains residential eligibility as long as he/she is continuously enrolled in the CIF member high school in which the student initially enrolled; OR
(2) A student changes schools with a valid change of residence by the student’s custodial parent(s) or guardian(s) provided there is a valid change of residence.
a. Valid Residence
A valid residence is defined as the location where the student’s parent(s), guardian(s), or caregiver(s) (with whom eligibility has been established) live with that student and thereby have the use
and enjoyment of that location. A student (with the student’s parent(s), guardian(s), or caregiver(s) with whom eligibility has been established) may only have one valid residence at one time.
b. Valid Change of Residence
Determination of what constitutes a valid change of residence depends upon the facts in each case, however, to be considered, the following facts must exist:
(i) The original residence must be abandoned as a residence by the immediate family; AND
(ii) The student’s entire immediate family must make the change and take with them the household goods and furniture appropriate to the circumstances. For eligibility purposes, a
2
family unit may not maintain two or more residences; AND
(iii) The change of residence must be genuine, without fraud or deceit, and with permanent intent; AND
NOTE: A student whose family
makes a valid move into a new school boundary (See iv below) is
immediately residentially eligible for varsity competition. A subsequent
move into a different school boundary by the family (or other family
members) during that same school year
the next12 calendar months will
result in the student being declared ineligible until cleared for
competition by the Section Commissioner.
(iv) Evidence must be submitted that a valid change of residence has occurred. Evidence may include:
· Operative telephone and utility service at the student’s new residence and terminated at the former residence;
· Utility service receipts;
· Proof of paying for utilities at the new residence including phone, gas, electricity, water, cable television, and garbage collection;
· Proof of submitting a change of address to the U.S. Postal Service to receive mail at the new residence;
· Proof of transfer of the parent’s and age-appropriate student’s motor vehicle registration;
· Proof of changed address on the parent’s and age-appropriate student driver’s license;
· Voter registration listing the new address;
· Real estate documents indicating and verifying a change of residence (sale and purchase, for instance);
· Proof of entering a long-term lease;
· Court documents indicating a change of residence;
· Property tax receipts;
· Rent payment receipts;
· Declaration of residency executed by the student’s parent or legal guardian;
• Bank account statements;
• Credit card statements;
· Other documentation that a Section or school district may require that establishes that a person is living at the new address.
No single document listed above or combination thereof establishes residency. The Section Commissioner and/or school has the discretion to request additional documents that he/she deems necessary to confirm residency.
3
(3) School Choice Following a Valid Change of Residence
A student, whose parents, legal guardian(s) or caregiver with whom the student was living when the student established residential eligibility at the prior school move from a residence in public high school attendance area “A” to a residence in public high school attendance area “B,” has a choice among continued attendance at the previous school, attendance at School “B,” or attendance at a private school. The student is eligible if the student remains in School “A,” or if the student enrolls and attends class immediately or no later than the beginning of the next school year in School “B” or a private school.
(4) Return to Previous School
When a student eligible in School “A” transfers to School “B” and is residentially not eligible, the student may return to School “A” and be residentially eligible provided the student did not participate in an interscholastic athletic contest while at School “B” and provided the student’s parents, legal guardian, or caregiver still reside in School “A’s” attendance area.
(5) Intra-district and Inter-district Transfers/Open Enrollment
Each Section shall adopt rules and procedures that address eligibility pursuant to the provisions of the State Education Code sections 35160.5(b)(1) and 48300 et seq. (“open enrollment” and school choice legislation). However, only the Section Commissioner shall make all final determinations of transfer eligibility. (See Bylaw 207.B.)
(6) Boarding School
A
high school student who transfers to or from the status of a full-time
resident at a 24-hour
boarding school shall be residentially eligible
immediately on the first
transfer, but all residence requirements shall
apply on any subsequent transfer.
When transferring from a
boarding
school To be
considered a 24-hour boarding school student, the student
must have resided in the boarding
school for a period of 50 days
immediately prior to the transfer.
(7) Court Order
If court action requires a student to transfer from one school to another when there has been no corresponding change of residence on the part of the student’s parents, legal guardian or caregiver with whom the student was living when the student established residential eligibility, the student will be ineligible in the new school unless approved by action of the CIF Section.
4
(A recommendation by a social worker of a welfare department for a change in residence would not constitute a court order).
(8) Military Service
A student is eligible immediately for athletic competition when returning from military service provided:
a. The student was eligible when the student entered into the Armed Forces; AND
b. The student enrolls in the same school which the student attended before leaving for the service, or enrolls in the school in the district in which the student’s parents reside; AND
c. The student enrolls in the school no later than the succeeding semester after being discharged; AND
d. Provided student did not receive a dishonorable discharge; AND
e. The student is fully eligible under all other rules of the California Interscholastic Federation.
(9) Married Status
A student who marries and lives with the student’s spouse has residential eligibility in the school in the attendance area in which the student resides.
(10) Anticipated Residence Change
If a student transfers to a high school in advance of the anticipated change of residence by the student’s parents, legal guardian(s) or caregiver with whom the student was living when the student established residential eligibility, the student shall become eligible when the said parents, guardian or caregiver actually complete a valid change of residence to that school’s attendance area.
AI-2 510. UNDUE INFLUENCE
A. The use of undue influence by any person or persons to secure or retain a student or to secure or retain one or both parents or guardians of a student as residents may cause the student to be ineligible for high school athletics for a period of one year and shall jeopardize the standing of the high school in the California Interscholastic Federation.
NOTE: Undue influence is any act, gesture or communication (including accepting material or financial inducement to attend a CIF member school for the purpose of engaging in CIF competition regardless of the source) which is performed personally, or through another, which may be objectively seen as an inducement, or part of a process of inducing a student, or his or her parent or guardian, by or on behalf of, a member school, to enroll in, transfer to, or remain in, a particular school for athletic purposes.
5
1. Recruitment or undue influence in the NCS includes, but is not limited to the following:
a. An offer of material or financial benefit of any kind by any school personnel or with the willful
consent of any school personnel to any student or prospective student, or the parents thereof, for the purpose of engaging in athletics, further, an offer of material or financial benefit includes the administering of funds to incoming students and also includes providing students with athletic equipment or personal effects.
b. Coach or coach's representatives’ violations: Recruitment includes any visitation to a grammar
school or junior high school by a coach done on his own initiative.
c. Recruitment includes any attempt by a coach to initiate conversation with prospective
student(s) concerning attendance at the coach's school.
d. Recruitment includes failure of a coach to refer to the principal any student who approaches
the coach indicating an interest in the coach's school.
B. A transfer of a student from his or her current school of attendance to any high school wherein the student participates or participated, during the previous twenty-four (24) months, on a non-school athletic team, (i.e. AAU, American Legion, club team, etc.) that is associated with the new school shall be considered prima facie* evidence (“sufficient evidence”) of undue influence/recruiting by the school to which the student transfers or may be considered prima facie evidence that the student enrolled in that school in whole or in part for athletic reasons.
A team associated with the school is one: that is organized by and/or coached by any member of the coaching staff at, or any other person associated* with, that school; and/or, on which the majority of the members of the team (Participants in practice and/or competition) are students who attend that school. When a prima facie case of undue influence/recruiting exist, the student shall be ineligible to represent the new school in interscholastic athletic competition for a period of one calendar year from the date of the student’s enrollment in the new school unless sufficient proof is presented to the satisfaction of the Commissioner that
rebuts or disproves the evidence of undue influence/recruiting for athletic reasons.
* Defined as: Persons “associated” with a school include, but are not limited to; parents of current or former student/athletes, booster club members, alumni, spouses or relatives of coaches, teachers and other employees, former coaches, active applicants for coaching positions, and persons who are employed by companies or organizations that have donated athletic supplies, equipment or apparel to that school.
C. Further, a student shall become ineligible for CIF competition for a period of one calendar year from the date of the student’s enrollment in the new school and shall also be penalized according to Bylaw 213 for accepting material or financial inducement to attend a CIF member school for the purpose of engaging in CIF competition, regardless of the source.
D. All transfer students shall submit a completed CIF Pre-enrollment Contract Affidavit (CIF Form 510) with the appropriate transfer application(s) as required by their respective CIF Section under Bylaw 207 and/or Bylaw 209.
E.
NOTE: CIF Form 510 is available through the local CIF Section Office.
(Revised May 2007 Federated Council)
6
AI-3 1200. CIF APPROVED SPORTS
A. The addition to or deletion from the list of CIF approved sports is subject to Federated Council approval. A section may not approve or conduct competition in a non-CIF approved sport without Federated Council approval. Approved interscholastic sports are: badminton, baseball, basketball, cross country, field hockey, football, golf, gymnastics, lacrosse, skiing, soccer, softball, swimming and diving, tennis, track and field, volleyball, water polo and wrestling.
Note: Snow boarding is an approved event within the sport of skiing.
1. Interscholastic competition in approved sports shall be conducted under CIF rules.
2. All sports or events not listed as approved CIF sports need not be conducted under CIF
rules or jurisdiction.
B. BOXING
Boxing is not approved as a CIF interscholastic sport. Schools participating in interscholastic boxing shall may be barred from all CIF competition for a period of time up to one year in duration.
ARTICLE 130
BOXING
1300. Boxing is not approved as a CIF interscholastic sport. Schools participating in interscholastic boxing shall be barred from all CIF competition for a period of one year.
AI-4 805. ANY GIFT, OR TOTAL OF GIFTS, SPONSORSHIPS OR CONTRIBUTIONS, VALUED AT $500.00 OR MORE, TO AN ATHLETIC PROGRAM, TEAM OR COACH
A. Information on any gift, or total of gifts, sponsorships or contributions of $500.00 or more yearly to an athletic program, team or coach which is meant to support that program, team or coach must be reported to the governing body or administrative officer responsible for policy development related to athletics.
B. If requested, a record of gifts, contributions or sponsorships must be made available to the Section to which the school belongs and to the State CIF. Such a record should include the date and amount as well as a copy of any existing contractual obligations related to the gift, contribution or sponsorship, and a clear record of the disbursement of the funds.
C. The acceptance and disbursement of any gifts, contributions or sponsorships must also be in accord with school administrative and district policy, and as stipulated under the conditions of membership as outlined in Article 2.22.
7
D. In the case of private school or public charter schools specifically exempt from such regulations the Section or State CIF may require the implementation of reasonable administrative review practices and procedures, concerning the receipt and disbursement of gifts, contributions or sponsorships.
(See also Bylaw 310 – Donated Equipment)
(Approved May 1998 Federated Council)
AI-5 306. INDEPENDENT STUDY PROGRAMS/SCHOOLS
CIF defines independent/home study programs under the jurisdiction of a CIF member school or school district as those independent/home study programs in which the curriculum is approved, the program is administered, and the students are evaluated by that school/school district’s governing body’s appointed or assigned designees.
A. A student enrolled in an Independent Study Program is eligible at the public school in whose attendance area his/her parents, legal guardians, or caregivers resides; or where the student most recently established his/her residential eligibility provided that:
1. A student's registration is accepted by the local school board; AND
2. The courses taken by the student meet the standards adopted by the local school board and Education Code Section 51745 et.seq.; AND
3. The administrative responsibility for the student involved in athletics would rest with the principal of the school for which the student is competing; AND
4. The student meets all other eligibility requirements of the CIF and its member sections
(Approved May 1999); AND
5. For the purposes of determining dues, legal and liability assessments, realignment issues CIF State and Section divisional placement, the enrollment figures for non-CIF member school/program all students residing in the CIF member school’s attendance area must be included in the CIF member school’s enrollment using the CBEDS enrollment figures.
AI-6
The CIF Nominating Committee appointed by President Wheeler convened by conference call to forward names of candidates for CIF President- Elect. The following have been nominated:
Heather Daims, Principal, Miguel Contreras Learning Complex, Los Angeles Section; Rick Spears, Principal, Colfax High School, Sac Joaquin Section
In addition, names can be placed in nomination from the floor.
8
AI-7 SECTION DETERMINATION OF PLACEMENT OF SCHOOLS
Each section will determine their divisional placements in the sports of volleyball, cross country, and boys and girls basketball. Each section may use their own established criteria to determine the placement of their schools in the five divisions based on the following guidelines:
� Division I–––No restrictions
� Division II–––No restrictions
� Division III–––No restrictions
� Division IV––Enrollment may not exceed 1100
� Division V–––Enrollment may not exceed 600
Each section is required to submit the placement of their schools into the five divisions to the CIF State Office for all above-named sports by October 1 for the current school year.
Notes
� The CBEDS enrollment figures to be used for schools are those figures certified by the school principal in October of the previous year.
� The enrollment for the 9th, 10th, 11th and 12th grades shall be used to gain a total enrollment figure for the school.
� The enrollment for single gender schools shall be doubled using the 9th, 10th, 11th, and 12th grades to gain a total figure for the single gender school.
AI-8 SCHOLASTIC ELIGIBILITY: GRADING PERIOD
The grading period is when all students in the school are graded, WHETHER FOR CREDIT OR NOT. EVERY GRADING PERIOS IN WHICH ALL STUDENTS IN A SCHOOL ARE GRADED MUST BE USED TO DETERMINE SCHOLASTIC ELIGIBILITY THAT COULD CAUSE STUDENTS TO GAIN ELIGIBILITY OR LOSE ELIGIBILITY. If two grades are given at the end of a grading period, scholastic eligibility shall be established according to the grade issued for credit.
a. for playing contests, one grading period DOES NOT END UNTIL THE NEXT ONE BEGINS.
NOTE: THIS IS IDENTIFIED AS THE “DATE OF DETERMINATION.”
9
b. EACH MEMBER SCHOOL MUST FILE ITS “DATES OF DETERMINATION” FOR SCHOLASTIC ELIGIBILITY FOR EACH REGULAR GRADING PERIOD WITH ITS LEAGUE OR CONFERENCE. ALL STUDENTS SHALL BE DECLARED ELIGIBLE OR INELIGIBLE FOR ATHLETICS FOR THE FOLLOWING GRADING PERIOD ON THE RESPECTIVE “DATES OF DETERMINATION.”
AI-9 BY-LAW 209 INTERNATIONAL STUDENTS
A. Foreign Exchange Students
(1) Definition of a Foreign Exchange Student
a. A foreign exchange student is an international student who attends high school in the United States and is enrolled in a foreign exchange program per the conditions in 209.A.(2)a.-d.
(2) Eligibility Requirements
To be eligible for interscholastic athletics in the United States:
a. Such student must be under the auspices of, and be placed with a United States host family by, an international student exchange program that has been:
(i) Accepted for listing by the Council on Standards for International Educational Travel (CSIET); AND
(ii) Approved by the CIF; AND
(iii) Recognized by the U.S. State Department and the California Attorneys’ General Office; AND
NOTE: A foreign exchange student is considered to be placed with a host family when written notice of placement is provided by the exchange organization to the student and
his/her parents, and to the host family.
b. Neither the school the student attends, nor any person associated with the school, shall have input into the selection of the student; AND
c. No member of the school’s coaching staff, paid or voluntary, may serve as the host family; AND
d. A foreign exchange student must possess a current J-1 visa, issued by the U.S. State Department; AND
e. A foreign exchange student must comply with all eligibility requirements set forth by the CIF and the CIF Section having jurisdiction; AND
f. A foreign exchange student involved in an approved foreign exchange program where placement is not in accordance with State CIF conditions for exempt status is subject to loss of his/
her residential eligibility (waiver of the transfer rule); AND
10
g. A foreign exchange student who graduated from high school is ineligible to participate in CIF competition, unless the educational program in the student’s country completes high school (graduation) after the student’s 10th or 11th year of regular schooling (not including pre-school or kindergarten classes), in which case the student may have CIF athletic eligibility through the 12th consecutive year of regular school attendance after initially enrolling in the first grade (not pre- school or kindergarten classes); AND
h. A foreign exchange student participating in a CIF approved foreign exchange program must comply with the maximum of eight consecutive semesters bylaw. A foreign exchange student who is not in compliance with the eight consecutive semesters bylaw may apply for a waiver under the bylaws established by the State CIF and the respective CIF Section of the student’s current CIF school; AND
i. A foreign exchange student must be eligible under all other CIF and Section bylaws.
(3) Waivers of CIF Transfer Bylaws
A student who participates in an interscholastic athletic contest or is enrolled in and/or attends a school for 15 school days or more shall be considered to have been “enrolled” in that school and shall be classified as a transfer student if the student subsequently enrolls at another school. A waiver of the transfer bylaw may be granted to a foreign exchange student in accordance with the following:
a. Pre-enrollment Contact Affidavit for Foreign Exchange Students
All foreign students in CIF approved foreign exchange programs shall submit the appropriate waiver application(s) as required by their respective CIF Section under Bylaw 206 with a CIF Pre-enrollment Contact Affidavit (CIF Form 510) signed by the student and a host parent (part 1), and the enrolling school official(s) (part 3). Foreign students in CIF approved foreign exchange programs need not obtain signatures of officials from their former school; AND
b. Approved Foreign Exchange Programs
Upon written application, a waiver of the transfer rule may be granted to students in approved foreign exchange programs, provided the student has been placed with a host family in compliance with this bylaw and CIF Bylaw 510 (undue influence). The student will have the choice of attending either:
(i) The public school in the host family’s public school attendance area; OR
11
(ii) A private school located in the host family’s public school &nb